Changing and deactivating the necessary ledger accounts after closing 2024

At the end of fiscal year 2024, once you are sure your journal entries are final, and after generating the carry-forward entry and filing your official documents You can:

Change customer and supplier ledger accounts.
Change balance sheet ledger accounts.
Deactivate ledger accounts that are no longer used.

Changing customer and supplier ledger accounts

If you are using ledger accounts starting with 400 and 410 for supplier and customer ledger accounts, you need to allocate the amounts in the carry-forward entry to accounts with roots 401 and 411. To do this, perform the following operations:

Create a dedicated financial journal to make sure this action does not influence any journals currently in use.
The entries in this journal will not be taken into account in the dashboard (Outstanding customer payments and Outstanding supplier payments) nor in the Open items and Aging balance.
For each third party, transfer the balance from ledger accounts 400 and 410 to ledger accounts 401 and 411.
Match the third-party ledger accounts.

Changing balance sheet ledger accounts

Settle the balance sheet ledger accounts (classes 1 to 5) that will be deleted or reassigned.

Contact your accountant or financial advisor to obtain the detailed list of ledger accounts that can no longer be used.

To do this, you need to:

Transfer the balances of the old balance sheet ledger accounts to the new balance sheet ledger accounts.
Match the lines of the settled accounts.

Deactivating old ledger accounts

After completing the journal entries for year N-1 (2024), including general operations like the year-end closing, you can deactivate the ledger accounts that are no longer used. This process is applied to multiple ledger accounts simultaneously.

Prerequisites

The ledger accounts to be deactivated must have zero balances and no longer be linked to other elements (entries, third parties, etc.).
If a ledger account has a zero balance but is still linked to other elements, you will need to unlink it.
To do this, you must locate the element to which it is linked, as the ledger account must be unlinked from that element. To locate the element In the Chart of Accounts (Settings > Accounting – Chart of accounts), access the ledger account to be unlinked, set it to inactive, and save. An error message will inform you about the elements to which it is linked. Go to each element to unlink the ledger account.
Contact your accountant or financial advisor to obtain the detailed list of ledger accounts that can no longer be used.