Changing and deactivating the necessary ledger accounts after closing 2024

After the end of fiscal year 2024, you are certain that your 2024 entries will not be changed. You have generated the carry-forward entry, and you have filed your official documents. You can now:

Change customer and supplier ledger accounts.
Change balance sheet ledger accounts.
Deactivate ledger accounts accounts that are no longer used.

Change customer and supplier ledger accounts

If you are using ledger accounts starting with 400 and 410 for supplier and customer ledger accounts, you need to allocate the amounts in the carry-forward entry to accounts with roots 401 and 411. To do this, perform the following operations:

Create a dedicated financial journal to make sure this action does not influence any journals currently in use.
The entries in this journal will not be taken into account in the dashboard (Outstanding customer payments and Outstanding supplier payments) nor in the Open items and Aging balance.
For each third party, transfer the balance from ledger accounts 400 and 410 to ledger accounts 401 and 411.
Match the third-party accounts against accounts 400 and 410.

Change balance sheet ledger accounts

Settle the balance sheet accounts (classes 1 to 5) that will be deleted or reassigned.

Contact your accountant or chartered accountant to obtain the detailed list of accounts that should no longer be used or that will have a new allocation.

To do this, you need to:

Transfer the balances of the old balance sheet ledger accounts to the new balance sheet ledger accounts.
Match the lines of the settled accounts.

Deactivate old ledger accounts

After completing the journal entries for year N-1 (2024), including general operations related to inventory work (or fiscal year closing processes), deactivate the ledger accounts that are no longer used. This deactivation process is applied to multiple accounts simultaneously.

Prerequisites

The ledger accounts to be deactivated must have zero balances and no longer be linked to other elements (entries, third parties, etc.).
If a ledger account has a zero balance ledger account but is still linked to other elements, you will need to unlink it. To do this, you must locate the element to which it is linked, as the ledger account must be unlinked from that element. To locate the element: In the Chart of Accounts (Settings > Chart of accounts), access the ledger account to be unlinked, set it to inactive, and save. An error message will inform you about the elements to which it is linked. Go to each element to unlink the ledger account. Once the ledger accounts have been unlinked, follow the procedure below.
Consult your accountant or financial advisor to obtain the detailed list of accounts that should no longer be used or will have a new assignment.

Access the Chart of Accounts.
Configuration > Configuration – Chart of Accounts
Enable updates to the chart of accounts ().
Select the accounts to deactivate.
Apply.

The selected ledger accounts are now inactive.