Removing personal data from a third party

24 July 2024 | 2043  | # # # #

The General Data Protection Regulation (GDPR) governs transparency with regard to the people whose personal data you process.

Personal data is any information relating to an identified or identifiable natural person.

Third parties have rights to their data and may ask you to erase it. In the event of non-compliance with this request, you expose yourself to sanctions.

Prerequisites
All invoices and credit notes for the third party are posted.
There are no outstanding open items for the third party.

To remove a third party’s personal data:

  1. Access the Third party list.

    Third parties > Suppliers or Customers or Employees

  2. Select the third party you want to modify.
  3. Activate the removal at the top right-hand corner of the screen ( Delete personal information).
  4. Confirm the removal.
  5. Confirm.

The personal data is removed and:

  • the third party is set to Inactive
  • all the information except the Code is removed
  • the third party can no longer be edited
  • the third party is displayed with the status Anonymized
    This processing does not delete any document linked to the third party, given the need to legally keep certain accounting documents (invoices, proof of payment, etc.).
    In the event that you have stored non-accounting documents containing personal information on this third party, we suggest you delete them to comply with the regulations.

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